CONCIERGE RESOURCES is a booking software that makes it easy to find and book suitable confereence rooms through Microsoft Outlook. Invite the participants as usual through the meeting request and then state criteria for the room's location, size, and facilities, such as equipment. Next CONCIERGE RESOURCES will automatically find a suitable room. If there are no available rooms at the scheduled meeting time, CONCIERGE RESOURCES will even suggest an alternative.

FUNCTIONS AND BENEFITS IN CONCIERGE MEETING ROOM BOOKING

• Booking of rooms at different locations.
• Statement of criteria for the room, such as size, location, and equipment.
• Elimination of the risk of double bookings.
• Overview of the conference rooms' facilities and placement.
• Opportunity to book one or several specific rooms within a given time.
• Opportunity to limit the rooms to a certain group (for instance, only displaying rooms at the employee's own location).
• Adjustment of the number of participants, e.g. in case not everyone has been invited in the meeting request.
• Insert time on the conference rooms calendars for setting and clearing the tables.
• Room overview with a list of available rooms that fulfill the criteria.
• Floor plan where available rooms are marked in green and occupied rooms are marked in red.
• Explanation field for each room, so the person who maintains the information about the rooms is able to state useful information.
• Reports on e.g. utilisation, daily or weekly meetings, history, and future bookings.